1. The Sacramento Law Enforcement Memorial Run (also referred to as SLEMR) reserves the right to decline or prohibit any Exhibit, Exhibitor or proposed Exhibit or Exhibitor, not approved by it, and to permit only such matter and conduct as it may approve. This reservation covers persons, things, conduct, printed matter, advertising, souvenirs and emblems, and all else that affect the Run. Exhibits are confined to items stated in contract; changes require consent of SLEMR. Exhibitors may not give away advertising novelties that compete with concessionaires, merchandise, who have paid for the privilege of selling these items. No exhibit or portion thereof may be removed from the exhibit area during the Run without SLEMR's written consent. (Exception: small articles that make up cash sales or souvenirs).
2. The construction, design and decoration of Exhibitor's booth shall conform to SLEMR’S requirements.
3. No exhibit or display may be so high along the front or sides of the booth as to hide the adjoining or neighboring exhibits from the view of visitors passing along the aisles. All safety orders of the Division of Industrial Safety, Department of Industrial Relations must be strictly observed. All reasonable care must be exercised in the interest of public safety, and compliance with safety requirements must be maintained. All fire regulations as prescribed by the State Fire Marshal, local authorities and Management must be strictly observed.
4. Electric extension cords must be 3 conductors, with grounding device attached. Access to power will be within 100 feet of your booth, (Plan accordingly). Minimum size: 14-3 for lighting only; or 12-3 for up to 20-amp usage. Electric extension cords not meeting these requirements will be confiscated for the duration of the event. Remember cords cannot stretch across walkways, as they create a safety hazard. Contact Maintenance Department or Main Office for assistance as to which power source you are to use. Any additional electricity required will be provided on a first come, first served basis and may be subject to additional charges.
5. All packing cases, crates and debris of any kind must be removed from exhibit space prior to time of opening each day. SLEMR will furnish necessary janitor service for all aisles and areas used by the public, but Exhibitors must, at their own expense, keep their exhibit space properly arranged and clean. All trash must be placed in receptacles provided by fair or swept into aisles after closing.
6. SLEMR will provide roving security and will exercise reasonable precaution for the protection of Exhibitor's property, but shall assume no responsibility for loss or damage to Exhibitor's property. Small or fragile articles or displays should be put away for safe keeping by Exhibitor, Exhibitors who have valuable merchandise in their booths should be present at 8:00 a.m.
7. Your booth must not exceed the size for which you have contracted. Outside vendors with booths should not begin setting up without first being spotted by SLEMR. All spaces are furnished by Exhibitor, including tables, chairs, Fire Marshal approved shade covering (if not provided by SLEMR), and extension cords. All activities of Exhibitor, his agents, employees or representatives must be confined within the allotted area and may not be carried on elsewhere on the fairgrounds. Goods may be sold and orders taken only within the confines of the exhibit. The following will not be allowed: Solicitation above the ordinary speaking tone of voice; gifts or souvenirs upon which a noise can be made (whether sold or given away). Sound-producing devices may be installed and operated, but only by first obtaining written permission from the SLEMR.
9. The Exhibitor is entirely responsible for allotted space and agrees to reimburse SLEMR for any damage to floor, walls or equipment used in connection with allotted space, reasonable wear and tear excepted. The Exhibit shall be conducted and the privileges exercised in strict conformity with all applicable State and Federal laws, all local Ordinances and the rules and regulations governing the Fair, now existing.
10. ALL BOOTHS AND EXHIBITS MUST BE COMPLETELY SET UP BY 8:00 A.M. ON SATURDAY, JULY 25, 2009 (DAY OF THE RUN).
11. Detailed set-up and teardown instructions will follow. Any space not filled reverts to SLEMR. NO REFUNDS FOR NO-SHOWS. All vehicles MUST be off be parked in designated areas by one (1) hour prior to opening, NO EXCEPTIONS.
12. NO VEHICLES ON CA EXPO RACETRACK GRANDSTANDS UNTIL AFTER 4:00p.m. or until PUBLIC HAS SUFFICIENTLY CLEARED THE CAL EXPO RACETRACK GRANDSTANDS. All exhibits must be removed by 4:00 P.M. on Saturday, July 25, 2009.
13. SOMEONE MUST BE PRESENT IN YOUR BOOTH DURING THE STAFFED HOURS LISTED BELOW. EXHIBITORS WITH UNSTAFFED BOOTHS WILL NOT BE INVITED BACK.
14. No exhibit will be allowed to open until it complies with all the preliminary requirements herein set forth. Failure of the SLEMR to insist in any one or more instances upon the observance and/or performance of any of these rules and regulations shall not constitute a waiver of any subsequent breach of such rules and regulations.